HELP Hospitality respects the privacy of individuals. We will not in any way, sell, give, or convey any personal information about any individual to another company without prior, written consent.
The purpose of this policy is to ensure that HELP Hospitality adheres to their responsibilities under the National Privacy Act 1988, amended December 2001 and to provide that information when required to those people who are entitled to access the information.
What is included in the Privacy Act?
- Under the act candidates will have access to personal information about them held by a recruitment firm.
- They are able to take notes or obtain copies of information pertaining to them.
- Have the contents explained to them.
- If they feel the information is incorrect, this must be noted and corrections made immediately if relevant.
- If a candidate was unsuccessful in getting a job, the candidate can access the recruitment firm’s file on them.
- A candidate has the right to know when their personal information is collected and stored, and how the information is used and disclosed.
- Information held on a candidate must be accurate.
- Efficient complaints procedures must be in place and enforced to protect the rights stipulated in the act.
What is personal information?
Personal information is information (whether true or not) about an identifiable individual. It includes:
- Information about any person including candidates, clients, internal staff.
- False information – even opinions and speculation are included.
- ‘Location’ information – information about the location of an individual.
- Information in any form including writing, pictures, computer or paper records.
The onus is on you to justify any information that identifies an individual.
How will these impacts affect consultants?
- In an interview, only details of relevance should be recorded.
- Defamatory comments or comments in breach of discrimination legislation should of course not be made.
- Make sure only necessary information is collected.
- Ensure records are accurate.
- Ensure information held is secure.
- Collect information anonymously where possible.
- Use and disclose information collected only for the primary purpose intended.
- Treat sensitive information carefully.
- If choosing not to offer a candidate work through HELP Hospitality, ensure the rejection is valid.
What happens if you fail to comply with the policy?
- Individuals will complain directly to the company.
- If the complaint is not resolved, the Privacy Commissioner can intervene.
- The company may be required to pay damages or ordered to take specific action such as issuing a public apology or trade practice penalties could be imposed.
National privacy principles:
The National Privacy Principles established by the Privacy Act apply to HELP Hospitality.
Type of personal information held
Personal information that we collect and hold usually falls into the following categories:
- Candidate information submitted and obtained from the Candidate and other sources in connection with applications for work.
- Work performance information.
- Information about incidents in the workplace.
- Staff information.
- Information submitted and obtained in relation to absences from work due to leave, illness or other causes.
- Information obtained to assist in managing client and business relationships.
Purposes for which we hold personal information
We primarily hold personal information for the following reasons:
- Placement operations
- Staff management
- Client and business relationship management
We may disclose personal information for the purposes for which it is primarily held or for a related secondary purpose. In some cases we may only disclose information with your consent.
We may disclose personal information where we are under a legal duty to do so, including circumstances where we are under a lawful duty of care to disclose information.
We contract out a number of services from time to time. Our contractors may see some of your personal information. Typically our contractors would include I.T. contractors and database/web designers.
Enquiries and complaints
Complaints can also be made to the Office of the Federal Privacy Commissioner.
Subject to some exceptions that are set out in the National Privacy Principles, a person can gain access to the personal information that is held about them.
We do refuse access if it would interfere with the privacy rights of other persons or if it breaches any confidentiality that attaches to that information.
If a person wishes to obtain access to their personal information they should contact our office. They will need to be in a position to verify their identity.
We might impose a moderate charge in providing access. Our team member would discuss this with the person.
It may take a little time to process the application for access as there may be a need to retrieve information from storage and review information in order to determine what information may be provided.
Privacy and using this Website
We do not collect personal information about you if you only browse this website. This website may use session cookies during a search query of the website. When you close your browser the session cookie is destroyed and no personal information is kept which might identify you to us in the future.
Third Party Tracking
HELP Hospitality uses web site analytics software which gives us information as to the way in which visitors navigate our web site. We use “cookies” to gather this information, bits of code placed and stored on your computer. Although this data may be used by HELP Hospitality to display our own advertising on other sites you may visit, we do not share it, sell it, or in any other way make it available to other companies in order to promote their products.